20 June 2023 | by Louise Archer

It’s no secret that retained search recruiters face a unique set of challenges when it comes to finding the best talent for their clients.

Unlike contingency recruiters, who may work with multiple clients and have a wider pool of candidates to choose from, retained search recruiters are typically tasked with finding top-tier talent for a single client within a specific industry or function. This can make the search process more time-consuming and complex. Fortunately, executive search software can help make the process more efficient and effective. 

Whereas standard Applicant Tracking Systems (ATS) and Customer Relationship Management (CRMs) are great for those recruiters working contingently or internally, Executive Search Platforms (ESPs) are tailored specifically to support the retained model. Rather than primarily concentrating on sourcing and nurturing candidates or business development alone, ESPs provide comprehensive support throughout the entire Executive Search process.

In this post, we’ll explore the benefits of using executive search software in retained search recruiting and how it can help you find the best talent for your clients. 

1. CRM Functionality 

Many executive search software products also include customer relationship management (CRM) functionality. This allows recruiters to track their interactions with clients and candidates, ensuring that they’re staying in touch and providing the highest level of service. By tracking these interactions, recruiters can also identify opportunities to cross-sell or upsell services to existing clients. Clockwork, a popular software with Retrained Search members, has recently integrated with automation tool, Zapier, meaning users can now connect the marketing magic of CRMs such as ActiveCampaign and Hubspot with Clockwork’s highly acclaimed search delivery capability.

2. Efficient Project Management

One of the primary benefits of using executive search software is that it provides robust project management tools. Retained search recruiters can use these tools to track the status of candidates, manage deadlines, and stay on top of communication with clients and candidates. With the right software, recruiters can easily manage multiple assignments at once, ensuring that each search is moving forward on schedule. 

3. Enhanced Research Capabilities

Executive search software can also help recruiters stay on top of industry trends and identify potential candidates more effectively. Many products include advanced search capabilities, allowing recruiters to search not only their internal databases but also external sources like LinkedIn and other social media platforms. This can help recruiters identify passive candidates who may not be actively looking for a new position but could be a good fit for the current search. 

4. Centralised Candidate Database

Another key benefit of executive search software is that it provides a centralised database for storing candidate information. This can help recruiters avoid duplicating efforts and imperatively, ensure that they’re not overlooking any potential candidates. By maintaining a comprehensive database, recruiters can quickly and easily identify candidates who may be a good fit for future searches, even if they aren’t a fit for the current assignment. Loxo comes highly recommended by our community of high-level recruitment entrepreneurs and leaders. The software features tools that automate manual processes, create smart workflows and augment revenue-generating activities such as talent mapping and sourcing, all within one, centralised platform.

5. Improved Collaboration

Finally, executive search software can help recruiters collaborate more effectively with their team members and clients. With many products offering cloud-based solutions, recruiters can easily share information and updates with team members in real time, regardless of their location. This can help reduce miscommunication and ensure that everyone is on the same page throughout the search process. 

In short, using executive search software can help headhunting firms streamline their search process, improve collaboration, and ultimately find the best talent for their clients. Whether you’re looking for efficient project management tools or enhanced research capabilities, there’s a software solution out there that can help you stay competitive in an ever-changing industry. Before investing, we recommend gaining insight from vendors about your particular requirements and utilising free trials and demos.

Here at Retrained Search, we’re constantly researching executive search tools and sharing insights within our community. Sign up to receive our emails here. We’ll also send you valuable content, resources and tips on how to win and deliver retained search projects consistently.

Louise Archer

Louise Archer

Louise has worked on the front-line of recruitment for twenty years. Having been a contingent recruiter before transitioning to retained she understands the struggles that consultants and companies face, operating on a contingent basis. Louise started training Retained Search four years ago, and since then has taught hundreds of recruiters to move to Retained.

Let’s work together

Book a one to one to find out more about Retained Search.

Talk To Us